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Bilingual Executive Assistant

Date: Oct 19, 2020

Location: Parsippany, NJ, US

Company: Roehm GmbH

TRADITIONALLY INNOVATIVE

www.roehm.com

 

VACANCY REFERENCE NUMBER 118680
 

Bilingual Executive Assistant

 

Location: United States of America : Parsippany, NJ

Function: Overall Supporting Function

Career Level: Senior professionals (> 5 years)

Legal Entity: Röhm America LLC

Business Line: Region Americas Platform

 

What We Can Offer  

Roehm is a market leader in methacrylate chemicals (found in polymer plastics), and we are working on exciting topics and projects. At Roehm, our strength comes from our employees. Their ideas, creativity, and passion are crucial for the further development of our business. Are you ready to become a part of that?  

 

By becoming part of our team, we offer opportunities and perspectives in an international environment – both for career changers and experienced professionals. Waiting for you is an exciting and creative role within a team, on-the-job training, development opportunities as well as an attractive compensation and benefits package!  

 

Overview  

As an Executive Assistant, you would report to the Regional President and collaborate with all levels and functions of the company, as well as provide high-level support to additional global executives. The role is based in the Roehm North American Headquarters in Parsippany, NJ. In this multifaceted role, you should be prepared to demonstrate integrity and confidentiality in performing the required duties of the position.  

 

Responsibilities  

  • You are the Gatekeeper to the Regional President and would manage the schedule, calendar, and email as requested and/or required.  
  • Responsible for administrative support, office management, preparing reports and presentations, maintaining organizational charts, and other general administrative duties.  
  • Engage travel agency and service providers to book and handle business travel and arrange travel visa applications and invitation letters for in-bound and out-bound international travelers.  
  • Prepare and process expense reports for the President and Global Executives and approve expense reports, as a delegate of the President.  
  • Coordinate business meetings, i.e. site selection, logistics, catering, room blocks, equipment, agenda preparation, and distribution.  
  • Analyze data, organize information, and prepare reports/documents using Microsoft applications.  
  • Develop, handle, and maintain a central depository for all legal agreements and other documents for the region. Ensure accurate compliance with contract approval and signature processes and policies.  
  • Develop and maintain relationships with site host and service providers as the key contact for office and facilities management.  

 

Requirements  

  • Proficiency in English and German required; Spanish, in addition, is a plus
  • Received an Associate degree or higher  
  • At least 10 years of proven experience in a position with equivalent responsibilities, including 5 years of international experience   
  • Excellent interpersonal and communication skills, as well as the ability to follow through and complete tasks with little supervision  
  • Self-motivated and work independently with a sense of urgency  
  • Proficiency in collaboration and delegation of duties and able to tackle and solve problems quickly  
  • Treat confidential information in an appropriate manner  
  • Proficiency with Microsoft applications (i.e. Word, Excel, PowerPoint, Teams, SharePoint)  
  • Ability to work overtime, as requested  
 

YOUR APPLICATION

To ensure the fastest process of your application and to protect the environment, please apply online via our careers portal at https://www.roehm.com/en/career.

Please address your application to Nicholas Foster. If you have any questions regarding the application process, please contact us at 517-618-0154.

VACANCY REFERENCE NUMBER 118680

Roehm America LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status or any other legally protected status. Roehm America LLC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. 

Please note that Röhm will not accept any unsolicited application documents sent by staffing firms. Röhm works in conjunction with preferred service providers and will not pay any fee to staffing firms in the absence of an appropriate framework agreement. Should Röhm receive a candidate profile from a staffing firm with which it has no framework agreement, and should this candidate subsequently be considered in the recruitment process or offered employment, no claims from the staffing firm will be entertained in this regard.
 


 


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