Information on data protection (version 1.0)
 

Dear Sir/Madam,

In this document we are going to point out the essential regulations that are relevant when using our career portal. When filling out the application form, you will be asked to enter personal data, which is normal and legally required for recruitment processes. The legal basis is the initiation of the employment relationship, Art. 6 para. 1 sentence 1 b), Art. 88 of the General Data Protection Regulation (DSGVO) in conjunction with § 26 (1) sentence 1 of the Federal Data Protection Act 2018 (BDSG).
 

1. General Information

This career portal is also operated by Röhm GmbH (hereinafter referred to as Röhm) also for other companies of the Röhm group. The Röhm company indicated in the respective job advertisement is, in principle, responsible.
You can contact the Röhm data protection officer with your questions at datenschutz@roehm.com.
 

2. Processes

You can choose between different usage options in our system:

a. Candidate profile
b. Job application

Candidate profile
You can create your candidate profile on our site at any time without applying for a specific job. You can also create a job notification (job alert) which informs you regularly regarding interesting jobs.

Job application
This is the core function of our system. We provide you with the possibility here to specifically apply for an advertised job.
 

3. Your data

Any personal data including the data resulting from all submissions/attachments which you import when registering/applying, is processed by Röhm and can be further processed by us for employment purposes in the case of a successful application.

We provide you with the following options to also provide your general data (candidate profile) outside of a current job application, if necessary:

a. Your data can be provided to all Röhm companies worldwide to fill vacancies (“Make my profile visible to all recruiting teams worldwide; recommended for optimal applicant support in the case of international interested parties”).
b. Your data can be provided to Röhm companies within the country of your residence to fill vacancies (“Make my profile visible to the recruiting teams in my country; recommended for optimal applicant support with advertised jobs and apprenticeship jobs”).
c. Your data will only be used for filling the job for which you have applied. It is not passed on in the Röhm group (“Make My Profile Visible to only recruiters managing jobs I apply to; only limited applicant support possible").

The individuals within the Röhm group tasked with filling vacant jobs have access to your data stored in the system according to the variants (a-c) selected by you.

During the registration process, we provide you with a corresponding input simplification measure with the application/data transfer via selected channels. You declare to Röhm your agreement with the data transfer by using this option. The visibility of your candidate profile may be restricted when using these input aids.

Particular categories of personal data within the meaning of Art.9(1) GDPR (information on racial and ethnic background, political views, religious or ideological beliefs or trade union membership, genetic data, biometric data for clearly identifying a natural person, health data or data on sex life or sexual orientation) will only be levied by Röhm, provided that this is the case in the country of application. or that the person responsible or the person concerned is able to exercise his / her rights under labor law and social security and social protection legislation and to fulfill his or her duties in this regard, the processing thereof is carried out in accordance with Art. 9 para. 2 lit. b. DSGVO, in case of protection of vital interests of the applicants or other persons acc. Art. 9 para. 2 lit. c. DSGVO or for purposes of health care or occupational medicine, for the assessment of the work ability of the employee, for the medical diagnostics, the supply or treatment in the health or social area or for the administration of systems and services in the health or social area acc. Art. 9 para. 2 lit. H. DSGVO. In the case of a communication of special categories of data based on voluntary consent, their processing is based on Art. 9 (2) lit. a. DSGVO.
 

4. Retention or erasure periods

Your data will remain stored for up to six (6) months following completion of a specific application,
so that we can answer any follow-up questions about the application and fulfill our obligation to provide proof of equal treatment of applicants. Invoices for any reimbursement of travel expenses are archived in accordance with tax regulations. This period applies for each one of your job applications. Different retention periods for job applications in individual countries can be found in the country-specific differences. If future amended legal requirements require a change to the retention period, this will be adapted without prior notice.

In the apprenticeship field, we reserve the right in justified individual cases, in spite of refusal, to retain the data for up to twenty-four (24) months since we would like to also consider possible successors in the recruitment process.

Your general data (candidate profile) remains stored for twelve (12) months. This period restarts with each registration made by you on our system and only ends after the last step is completed in your application process.

Country-specific differences with respect to the retention periods regarding job applications

Deviating from the above information, the following retention periods apply:

Thirty-six (36) months: Canada and the United States of America
 

5. Further information

Transmission of data to Röhm companies in countries outside of the European Union (EU) or the European Economic Area (EEA; so-called third party states) may take place. Röhm has established suitable guarantees for these cases in the form of EU standard contractual clauses.

Your data is stored exclusively in data centers inside the EU. Selected Röhm employees from Germany have access to your data to ensure proper operation and for administration purposes. In addition, selected employees from service providers/processors of Röhm have access. Confidentiality and a suitable level of data protection are ensured by corresponding contracts. Your data is protected against unauthorized access by encrypted transmission, encrypted storage, a role and authorization concept, a data backup concept and physical protection measures. These aspects are regularly verified.

Due to the nature of the internet and of computer systems, Röhm assumes no guarantee for the availability of this portal, accuracy or correctness of the information contained on said portal or for freedom of protection rights and copyrights of third parties. This internet site and its content are accessed at your own risk. We assume no liability for damages resulting in connection with the use of this internet site insofar as they have not been caused intentionally and for our part there is no required legal liability beyond this.

We reserve the right to use cookies and analytical tools to continue to optimize the service. You can find further details on these procedures here.

Röhm or the responsible Röhm company reserves the right to engage external partners for determined selection processes. The responsible group company can provide your data to such service providers while complying with legal provisions. Said service providers were also required to comply with the data protection provisions, in particular the destruction/erasure of your data.
 

6. Your rights

You have the right to access according to Article 15 GDPR, the right to rectification according to Article 16 GDPR, the right to erasure according to Article 18 GDPR, the right to object according to Article 21 and the right to data portability according to Article 20 GDPR. The restrictions according to Sections 34 and 35 of the Federal Data Protection Act (BDSG new) apply for the right to access and right to erasure.

There is also the right to lodge a complaint to the data protection supervisory authorities according to Article 77 GDPR in conjunction with Section 19 BDSG new.

You may, at any time, revoke consent you have given to the processing of your personal data with effect for the future.

Note: If country-specific legal retention periods take effect or the data and application documentation are still required to possibly defend any claims asserted by the applicant, the data/documentation will be locked against erasure for a period determined dependent upon the country.
 

7. Your obligations

You must provide the personal data requested by us when using the career portal. We will generally have to stop the application process if we do not have this data.